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Building Maintenance Guide, Help Guides

Importance Of Building Maintenance

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Building maintenance is important to ensure the premises and environment continues to be a safe, comfortable and clean place to work. In this article we highlight the importance of maintaining a building and the benefits it brings to your business.

What is Building Maintenance?

Building maintenance is the process of ensuring building premises and other assets continue to operate at maximum efficiency and retains an exceptional appearance. Maintenance of a building involves the premises’ upkeep which includes the structural, electrical and plumbing systems. The complexity of managing a building is always increasing. Building premises are no longer maintained by an onsite caretaker or handyman.

Maintaining your building premises is important in order to protect the building and the individuals inside. A building is a financial investment which has the potential to serve you comfort and safety for many years if it is well maintained. Poorly maintained buildings can lead to big problems which is why building maintenance is vital for every business.

Building maintenance is a complex operation and requires the right skills, experience and technology to manage a building premises, adhere to property and building compliance requirements as well as making continual improvements to efficiency. Outsourcing your building maintenance requirements to a building maintenance company means they will be responsible for managing your building and its grounds. The responsibilities can vary between different buildings.

There are 3 main reasons why building maintenance is important:

  • Health and Safety of Employees
  • Cost Effective
  • Improves the Appearance


Health and Safety of Employees – The main reason to conduct proper maintenance on a building is it’s the law. The law is in place to protect the health and safety of employees in the workplace. Damaged, poorly maintained buildings and premises can increase the risk of an individual getting injured because of damage to your building. According to the Health and Safety Executive under the law employers are responsible for the health and safety of their employees. It says, ‘it is an employer’s duty to protect the health, safety and welfare of their employees and other people who might be affect by their business’. Therefore as a employer or building owner it is your responsibility to ensure the premises are safe for everyone. There are many potential health and safety risks to employees within a building that may go unnoticed to the untrained eye, which is why outsourcing your building maintenance services to a facilities management company will ensure the job is done properly.

Cost Effective  – Regular maintenance on a building is much more cost effective because precaution is always easier and more economical than fixing a problem. Emergency repairs are more expensive than regular maintenance. Regular and proper maintenance of a building ensures that it is maintained properly, free from damage, costly repair bills and the need for urgent repairs. A facilities management company will schedule regular repairs at periodic intervals to make it easier. Whereas, emergencies are unpredictable and can be constantly.

Improves the Appearance – A poorly maintained building can give a negative impression of the business to a client which is why maintenance is important to a business. A well-maintained building will highlight that the business is well managed, professional and has a positive attitude towards the premises

Different Types Of Building Maintenance

Here’s the different types of building maintenance:

  • Planned Maintenance – Planned maintenance involves any type of maintenance activity which is planned, documented and scheduled. The purpose of planned maintenance is to reduce the amount of time spent on large repairs by having essential resources to already example. For example, a boiler service is a type of planned maintenance.
  • Preventative Maintenance – Preventative maintenance refers to the type of maintenance which is regularly carried out on a piece of equipment to prevent the likelihood of it breaking. This type of maintenance is performed whilst the equipment is still operational so, that is doesn’t breakdown unexpectedly. For example, oil changes is a type of preventative maintenance. Planned and preventative maintenance activities are often merged together to become PPM planned preventative maintenance.
  • Reactive Maintenance – Reactive maintenance refers to repairs which are completed when equipment has already broken down. These repairs will fix the equipment so, it is back operating to its optimum efficiency. This type of maintenance can also be known as breakdown maintenance.
  • Front-line Maintenance – Front-line maintenance involves any type of maintenance activities which are completed whilst something is in still in use. For example, painting and decorating an occupied office.
  • Proactive Maintenance – Proactive maintenance is the opposite of reactive maintenance because it involves maintenance activities that are carried out to avoid failure or to identify issues which could lead to failure.
  • Scheduled Maintenance – This is any type of maintenance activity which is arranged to be done ahead of time and within a certain period. Scheduled maintenance could either be a one-time task or a reoccurring task which is done at regular time intervals. For example, a regular service or a planned shutdown.

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